Interview Box Privacy Policy (GDPR, CCPA & PIPEDA Compliant):

Effective Date: 16th April, 2024

Last Updated: 30th April, 2024

Introduction:

Interview Box is a video interview platform provided by People Connect Solutions Inc. ("we," "us," or "our"). We are committed to protecting the privacy of our users ("you" or "your") and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you use our Platform.

Information We Collect:

Account Information: When you create an account, we collect your name, email address, company name, and other information you provide.
Candidate Information: As an employer, you may upload candidate information, including names, email addresses, resumes, and video interview recordings.
Usage Data: We collect information about how you use the Platform, such as features accessed, interview duration, and other interactions.
Log Data: Our servers automatically record information ("log data"), including your IP address, browser type, referring/exit pages, and timestamps.
Cookies and Similar Technologies: We use cookies and similar technologies to track your activity on the Platform, enhance your experience, and collect information about your preferences.

How We Use Your Information:

Provide and Improve the Platform: We use your information to operate, maintain, and improve the Platform's functionality and user experience.
Facilitate Video Interviews: We use your information to enable video interview recording, sharing, and review processes.
Communicate with You: We may use your information to send you service updates, respond to inquiries, and provide customer support.
Analyze Usage: We analyze usage data to understand how the Platform is used and optimize its performance.
Marketing and Advertising: With your consent, we may use your information for marketing and promotional purposes.

Legal Basis for Processing (GDPR & PIPEDA):

We process your personal information based on the following legal grounds:

Contractual Necessity: To fulfill our contractual obligations to you, such as providing access to the Platform and facilitating video interviews.
Legitimate Interests: To pursue our legitimate business interests, such as improving the Platform, analyzing usage patterns, and preventing fraud.
Consent: For specific purposes, such as marketing and advertising, we will only process your information with your explicit consent.
Compliance with Legal Obligations: To comply with applicable laws and regulations.

Information Sharing:

Candidates and Employers: We share information between candidates and employers as necessary to facilitate the video interview process.
Service Providers: We may engage third-party service providers to perform functions on our behalf, such as data hosting, analytics, and customer support. These providers are obligated to protect your information and only use it as instructed by us.
Legal Compliance: We may disclose your information if required by law or legal process.
Business Transfers: If Interview Box is involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.

Your Rights (GDPR, CCPA & PIPEDA):

You have certain rights regarding your personal information, including:

Right to Access: You have the right to request access to the personal information we hold about you.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information.
Right to Erasure: You have the right to request that we erase your personal information under certain conditions.
Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal information under certain conditions.
Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit that information to another controller.
Right to Object: You have the right to object to the processing of your personal information under certain conditions.
Right to Withdraw Consent: If you have given your consent to any processing of your personal information, you have the right to withdraw your consent at any time.
Right to Non-Discrimination (CCPA): You have the right not to be discriminated against for exercising your CCPA rights.
Right to File a Complaint: You have the right to file a complaint with a supervisory authority or data protection agency if you believe your privacy rights have been violated.

Exercising Your Rights:

To exercise your rights, please contact us using the information provided at the end of this Privacy Policy. We will respond to your request within a reasonable timeframe.

Data Security:

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

Data Retention:

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Contact us:

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at hello@InterviewBox.app